Templates
A template is a message you write once and insert while composing: the reminder, the "thanks, received", the reply you have typed forty times. They live at Settings → Templates, and the compose window has a button that inserts one.
The tree
The left of the section is a tree of what you have.
- At the top, templates that belong to no folder. They are offered whichever address you are writing from.
- One folder per mail account. These are always there, empty or not, and you cannot rename or delete them: they are your accounts, drawn as folders. Add an account and its folder appears; there is nothing to set up.
- Folders you make yourself, inside an account, inside one another, or beside the accounts at the top level.
New template and New folder above the tree create at the top level. Hovering a folder shows the same two buttons for creating inside it, and, on a folder you made, rename and delete.
Filing a template under an account says where you usually want it, not where it is allowed. Every template can be inserted from every address; the account's own are listed first.
A folder you made can be renamed and deleted but not moved. To move its contents, change each template's Folder in the editor.
Writing a template
Selecting a template, or creating one, opens the editor beside the tree.
| Field | |
|---|---|
| Name | What it is called in the tree and in the compose window's list. Never sent. |
| Folder | Where it is filed. No folder is the top level. |
| Subject | Optional. Inserting the template fills the subject line only if it is still empty, so a template dropped into a reply does not rename the conversation. |
| Message | The text, with the same formatting bar as the signature editor. |
Save stores it and closes the editor; the tree is where you see that it worked. Duplicate makes a second copy beside the first, named "Copy of …". Preview shows what the template on screen would insert today for a sample recipient, without saving it.
Variables
A variable is a part of the message that is filled in when the template is inserted. Insert variable puts one where the caret is, in the subject or in the message, and it appears as a chip.
| Variable | Becomes |
|---|---|
| First name | The first recipient's first name |
| Full name | The first recipient's name |
| Recipient's address | The first recipient's email address |
| Your name | The name of the account you are writing from |
| Your address | The exact address in From, alias included |
| Signature | A signature — see below |
| Date | A date relative to the day you insert the template — see below |
"The first recipient" is the first address in To. Cc and Bcc are not consulted.
Dates
Click a date chip to set it. A date has an offset — a number of days, weeks or months before or after the day the template is inserted — and a format:
| Format | In English | In German |
|---|---|---|
| Short | 10/16/26 | 16.10.26 |
| Medium | Oct 16, 2026 | 16.10.2026 |
| Long | October 16, 2026 | 16. Oktober 2026 |
| Full | Friday, October 16, 2026 | Freitag, 16. Oktober 2026 |
| Weekday | Friday | Freitag |
| ISO | 2026-10-16 | 2026-10-16 |
| Custom pattern | whatever the pattern says |
The four named styles follow the language plMail is set to, so one template reads correctly in
both. A custom pattern is written with d for the day, M for the month, y for the year and E
for the weekday: dd.MM.yyyy gives 16.10.2026, EEEE d MMMM gives Friday 16 October. The line
under the controls writes out today's result as you change them.
Each chip has its own settings, so one template can say "the invoice from 25 September" and "due by 2026-10-16" side by side. "Today" is today in your own time zone.
Signature
Click a signature chip to choose which signature it stands for.
- Automatic is the signature of the address in From, the same one the compose window would have used. It keeps following From after the template is inserted.
- A named signature — one of your accounts', or one of the addresses that has a signature of its own — is used whichever address you write from, and stays when you change From.
Either way the message ends up with one signature: a template that brings one replaces the signature the window opened with instead of adding a second. A template with no signature variable leaves the window's signature alone.
Inserting a template
The compose window's toolbar has Insert template, beside Insert signature. It opens a list: the templates of the account you are writing from, then the ones at the top level, then everything else. Type in the field to narrow it by name. Pointing at a template shows its subject and text on the right, with the variables still as chips.
Choosing one puts it in the message where the caret is. An empty line is replaced by the template; a line with writing on it gets the template below it. Dates, your name and address, and the signature are filled in at that moment and are ordinary text from then on — edit them as you like.
When there is no recipient yet
A template is often picked before anyone is addressed. The recipient variables then stay in the message as placeholders, shown as chips reading First name, Full name or Recipient's address, and are filled in the moment a recipient is added to To. Once filled they are text and do not change again if you swap the recipient.
A placeholder stays open when the recipient cannot answer it. That is usually a first name: an
address you typed has no name attached, and plMail does not guess one from the part before the @.
Pick the person from the suggestions, or type the name over the placeholder.
Send asks first if a placeholder is still open, the same way it asks about a missing subject.
Saving a message as a template
Save this message as a template, at the foot of the list, keeps what you have written. It is named after its subject and filed under the account you are writing from; rename or move it in Settings. The quoted original under a reply is left out, and the signature is saved as a Signature variable, not as today's signature in fixed text.
Where to read further
- Mail — the compose window, signatures, and what Send checks before it sends.
- Accounts and aliases — the accounts the tree mirrors, and sending addresses.
- Appearance — the language setting the date formats follow.
Things that bite
Removing a mail account keeps its templates. The account's folder goes, and so do the folders you made inside it; the templates in them move to the top level. Deleting a folder does the same one level up: its templates move to wherever the folder was.
A typed address has no first name. With dana@example.org typed into To, Recipient's
address is filled in and First name is not. This is deliberate — "Hi dana.whitfield," is
worse than a placeholder — and Send will ask before the message leaves.
If you send anyway, the placeholder's words are sent. A message sent with First name still open reads "Hi First name,". The question before sending is the only thing between that and the recipient.
The subject only fills an empty subject line. Inserting a second template into the same message does not replace the first one's subject, and neither does inserting one into a reply.
A named signature is read when the template is inserted, not when it is written. Change that signature in Settings → Signatures and the template uses the new one. Remove the account it belongs to and the template falls back to Automatic.
Braces that are not a variable are left alone. Variables are stored as text such as
{{recipient.first_name}}. Typing that into a template by hand makes a variable; typing
{{anything else}} is just text and is inserted as written.
The apps may not show templates yet. The server offers them to JMAP clients, but each app has to add the screens. Until one does, templates are written and inserted in the web interface; what you write there will be in the app when it catches up.